Moneyman Cloud Hybrid is a combination of both Desktop and Online Cloud Software. The software understands two very different modes of operation and can combine both the local network and online access.

The Benefits of a combined Desktop and Cloud Operation include - Security of private hosting • Lower cost of ownership • Lower cost of delivery of services • On-Premise installation combined with a cloud portal

* Easy to use menu * A menu that allows for different levels of user access * Multi-level Logons * Logons for many staff * Logons for broker/parishes/agents * Logons for Clients * Manage your own logons * Easy access to Help * Link from the menu to your own web site e.g. for procedures and your own additional help * Flexible print file management * Print files can be plain text for maximum outputs or graphical * Activity logging or Audit controls to show who did what and when * Deposit-Taking system for Call, Fixed, Bonds and Growth Terms * Loans system for Loans from clients * Ability to have custom changes * Ability to have custom interfaces for third party operators who like to link investments from various sources. * Lower cost of training for new staff * Only one computer programming language is used for both desktop and online * Common routines mean that critical background processes are the same for all operating platforms * Only one data base is used and is common to both desktop and online * Moneyman understands multi-client, multi-tenant and multi-database * Website cookies are not used * The Aceway Method behind Moneyman delivers greater simplicity and lower cost of ownership

A Regional or State Government Development Bank can provide development and jobs where Retail Banks cannot. Aceway Money Mananger has-been and can-be a software basis for a Development Bank. Development Banks can purchase a license for the Moneyman source code as a basis for custom development.

With Development Funds members can open deposit (savings) accounts and deposit or withdraw funds. The pooled funds can then be re-invested in the Money Market.

Churches are one example that typically have a Development Fund. The pooled funds make member's money work for their Church rather than the banks. Church Development Funds use Moneyman to pool member funds for re-investment and manage loans. For example Pastors can obtain loans such as a car loan. Aceway Moneyman is a solution for Church Development Funds.

Client Deposits Standard  

Deposits-In from Clients

It essentially differs from Client Deposits Professional in that there are no Brokers or intermediary parties.

The 'Moneyman' Deposits-In from Direct Clients Module is a ledger showing who has deposited money, how much, when, and on what terms. It calculates the interest and makes easy work of interest rate changes.

The ledger may be kept by churches, schools, finance companies, co-operatives, banking/non-banking institutions, semi-government, solicitors trust funds, public accountants etc. Anywhere where deposits are being accepted from clients and interest paid on various terms.

What does this module do?

Deposits are accepted from clients for various deposit types. The client may be quoted any interest rate. The interest rate offered may vary by client and could depend on the amount deposited. Interest rates may be changed daily if necessary. Deposit details such as start date, maturity date, amount, deposit type, and interest rate may be entered. The deposit type may be any user defined type such as ON CALL (ON DEMAND) or many terms for FIXED (TIME) accounts such as 7 DAY, 30 DAY, 1 MONTH, 3 MONTHS, 1 YEAR etc.

A daily register may be printed by Deposit Type and/or client showing all deposit and withdrawal and adjustment transactions for that day.

Interest may be calculated daily, taking account of changes in the interest rate or changes in the deposit amount. The calculated interest is accumulated and may be repaid by cheque, paid by automatic bank transfer or automatically added (re-invested) to the current deposit amount or to a another account within the ledger. A flexible interface is available to export information for import to an accounting system.

Withholding tax and non-resident tax is deducted in conformance with Australian Taxation requirements.

At end of month, a report may be printed showing the interest details for the month for each client i.e. showing deposit number, deposit type, date in, date out, days in, principal, interest rate and interest amount with a net total for each client.

A flexible reporting facility is available that enables the data to be analysed in various ways. A balancing control report can be printed at any time and checks that the system is in balance. If the system gets out of balance for any reason then this report is the early warning of the error. The same report can then be used to print the detail of each deposit so that the deposit in error can be identified.

Deposits-In from Direct Clients and Brokers  

The 'Moneyman' Deposits-In from Direct Clients and Brokers Module is an extension of the Client Deposits Standard module listed above with extensions to suit the professional Money Market Cash Management Provider. It provides support for the acceptance and tracking of deposits through brokers. Brokers may be provided with a secure connection for viewing their client account details. Automated electronic Direct Entry files may be exchanged with the brokers.

The ledger may be kept by banking and non-banking financial institutions. Anywhere where deposits are being accepted from clients and brokers with interest paid on various terms.

What does this module do?

Deposits are accepted from clients and brokers for various deposit types. Processing is similar to the Client Deposits Standard module listed above. Daily transaction are entered into a worksheet and balanced on a per broker basis. The broker's advisor numbers or codes may also be recorded and used for sub-totals on reports. Transactions may be imported directly into the worksheet from a Direct Entry file from the broker. A confirmation file with system generated transactions and balances may be sent back to the broker.

A daily transaction listing may be printed by transaction type, broker and/or client showing all deposit, withdrawal, interest and charges transactions for that day. It includes variable selection, sort and sub-total options.

A daily current deposits listing with variable selection, sort and sub-total options may be printed with a Resident/non-resident summary.

Utilities are provided for converting the terms of deposits without having to withdraw and re-open another account.

A powerful inquiry program allows search and find features by Client Code, Deposit No, and Bank/Broker Code, District/Branch and Advisor with the ability to drill down to transaction and interest details and with a print facility suitable for sending to clients.

At end of month, a report may be printed showing the interest details for the month by broker for each client i.e. showing deposit number, deposit type, date in, date out, days in, principal, interest rate, interest amount and brokerage with a net total for each client and broker. This may be sent to the brokers as a statement of the month's brokerage and client interest earnings.

The statements show transactions as well as daily interest details.

Besides their being a flexible reporting facility, an ODBC interface is also available for SQL query. Data can also be imported into other products such as Microsoft Access.

Growth Fund Deposits-In from Clients with a distribution based on capital growth  

The Growth Fund module is an extension of the Client Deposits module and either the standard or professional version.

Instead of earning interest on deposits, there is a distribution based on the capital growth of the fund.

At the end of a period such as six months or twelve months, Management decides what the total distribution will be. This figure is plugged into the Moneyman Growth Fund calculator and each account gets a distribution based on the daily balances.

Growth funds are typically higher risk than interest earning deposits and consequently typlically deliver a higher return. The risk/downside is that the return is dependant on the performance of the fund and there can even be a negative return.

Besides a distribution, Moneyman Growth Fuund also has a Revaluation facility. This is where the balance of each account can be written-up or written down. Management just decides the total revaluation amount and it is distributed based on the current balance of each account.

The Growth Fund can be separate or integrated into the same dataset with call and fixed term deposits.

The Growth Fund is sometimes likened to a Unit Trust where the Units are the dollars invested.

Investments in Bonds from Direct Clients and Brokers

The 'Moneyman' Bonds Module for investments from Direct Clients and through Brokers is a bonds register to suit the professional Bonds investment provider. It is sometimes called the Bonds Registry. It provides support for the acceptance and tracking of bonds through brokers/branches. Brokers may be provided with a secure connection for viewing their client account details. A bond is similar to a Fixed Term investment with interest paid on the anniversary of the starting date.

The ledger may be kept by banking and non-banking financial institutions. Anywhere where investments in Bonds are being accepted from clients and through brokers with interest paid on various terms.

What does this module do?  

Investments in Bonds are accepted from clients and brokers for various deposit types.  Daily transaction are entered into a worksheet and balanced on a per day basis. The broker's advisor numbers or codes may also be recorded and used for sub-totals on reports.

A daily transaction listing may be printed by transaction type, broker and/or client showing all new applicationst, redemptions, interest payments, transfers and reinvestments for that day.

A status listing of current bonds by variable sort and sub-total options may be printed with a Resident/non-resident summary.

Utilities are provided for renegotiating the terms of deposits without having to withdraw and re-open another account.

A powerful inquiry program allows search and find features by Client Code, Deposit No, and Bank/Broker Code, District/Branch and Advisor with the ability to drill down to transaction and interest details and with a print facility suitable for sending or faxing to clients.

At end of month, a selection of reports are available showing transaction analysis, new business, branch/broker analysis, cost-of-funds analysis.

Various interfaces can be customized for General Ledger (e.g. SAP), Datawarehouse, Cash Flow analysis, Direct Banking and other interfaces.

Customer advices for various letters can be established using standard text file templates.

Besides their being a flexible reporting facility, an ODBC interface is also available for SQL query. Data can also be imported into other products such as Microsoft Access.
 

Deposits-Out in the Cash Money Market (Loans)

This is sometimes called 'Loans'. The 'Moneyman' Deposits-Out Module is a investment ledger showing who has invested money, how much, when, and where it was invested. It calculates the interest and makes easy work of interest rate changes. It can optionally integrated to the securities pledging module to track securities pledged against deposits.

The ledger may be kept by finance companies, co-operatives, company accountants, investors, solicitors, public accountants, banking/non-banking institutions, semi-government etc. It is particularly suited to investing in the short term money market.

Special deposit types are available so that this module can be used to also keep track of investments in discounted securities by treating them as fixed deposit cash investments, not selling them and allowing them to mature at face value.

What does this module do?

Deposits are placed with Banks on various terms. You may be quoted any interest rate. The interest rate offered may vary by deposit and could depend on the amount deposited. Interest rates may be changed daily if necessary. Deposit details such as start date, maturity date, amount, bank, investment type, and interest rate may be entered. The investment type may be any user defined type such as 11 AM call, 24 hour call, fixed terms etc.

A daily register may be printed by merchant bank and/or Investment type showing all deposit and withdrawal and adjustment transactions for that day.

Interest may be calculated daily, taking account of changes in the interest rate or changes in the deposit amount. The calculated interest is accumulated for balancing with the amount offered by the bank.

At end of month, a report may be printed showing the interest details for the month for each bank i.e. showing deposit number, investment type, date in, date out, days in, principal, interest rate and interest amount with a net total for each bank. This report can be used to balance against the statements received from the Merchant Banks.

A flexible reporting facility is available that enables the data to be printed and analysed in various ways. A balancing control report can be printed at any time and checks that the system is in balance. If the system gets out of balance for any reason, such as a data corruption from a spike in the electricity supply or bad disk, then this report is the early warning of the error. The same report can then be used to print the detail of each deposit so that the deposit in error can be identified.

Money Lent to Clients - Deposits-Out to clients (Loans)

This is normally called 'Loans'. The 'Moneyman' Loans Module is a ledger showing who has been lent money, how much, when, and on what terms. It calculates the interest and makes easy work of interest rate changes.

What are some of the loan features?. It can operate like a credit facility where loan installments are not fixed or it can do loan installment tracking including installments due or overdue. It tracks installments/repayments when they are made. It allows for pay-ahead on installments. There is a 'Notes' facility where free-format notes can be recorded against a client e.g. to record security held or other notes.

The ledger may be kept by churches, co-operatives, company accountants, investors, solicitors, public accountants, banking/non-banking institutions, semi-government etc. It is particularly suited to being a small loans system that avoids the cost of expensive systems.

Various account (loan) types can be configured. This is a way of grouping 'like' loans or loans for special purposes. It enables different rules and reporting for each grouping.

What does this module do?

Loans are approved and then entered with a zero balance. A loan advance is made when there is a draw down. A loan payment is entered when there is a repayment. Interest is calculated on the daily balance. You may apply any interest rate. The interest rate offered may vary by loan. Interest rates may be changed at any time if necessary. Details such as start date, maturity date, amount, bank/broker (is you), account (loan) type, and interest rate may be entered. The account (loan) type may be any user defined type such as "L" for general loan, "CAR" for car loan etc.

A daily register may be printed by client and/or account (loan) type showing all transactions for that day.

Interest may be calculated daily, taking account of changes in the interest rate or changes in the balance. Accrued Interest may be posted and compounded against the balance on various cycles and usually monthly.

At end of month, a report may be run showing the interest details for the month by various grouping i.e. showing account number, loan type, date in, date out, days in, principal, interest rate and interest amount with a net total for each bank/broker.

A flexible reporting facility is available that enables the data to be analysed in various ways. A balancing control report can be run at any time and checks that the system is in balance. Normally it always balances. If the system gets out of balance for any reason, then this report is the early warning of the error. The same report can then be used to get the detail of each account so that the one in error can be identified.

The system is adaptable to various kinds of uses. The terminology may differ slightly. The term "bank" could be applied to any financial institution including yourself. The terms "broker" or "parish" or "agent" could mean "stockbroker", "interposed entity", "intermediary", or "middleman". The terms "client", "depositor" and "investor" all have a similar meaning i.e. the one who deposits the money in the register. A "client" can also be the party that takes out a loan. The term "investment" generally applies to money amounts (cash and cash derivitaves). It could apply to "securities" or "bonds" and does not apply to stocks and shares or commodities or property. The term securities generally applies to "bank bills" and "discounted securities".
 

Common Scenarios
Please read the following scenarios to see if there is a profile that fits your operation. These are common scenarios that apply to both the Desktop and Online products.

Moneyman is generic deposit and loan software which means it is adaptable to many uses beyond the concepts shown below. The type of operation may be regulated by laws and no advice is offered here other than to please check with your own source for financial advice.

It is based on the core banking principle where profit can be made by the difference between the lending rate and the borrowing rate. Money is borrowed (Deposits-In) from clients and interest is paid at one rate, the money is pooled and lent (Deposits-Out) or re-invested or loaned and interest is earned at another rate which is typically say 2% higher. The difference less operating costs is the profit. The money lent (Deposits-Out) is often a small number of investments and can be tracked by an accounting system in combination with say a spreadsheet and therefore may not need to operated as a Moneyman Ledger (also called a Company or Dataset). These investments could also be shares or property and Moneyman is not intended to track these. The money lent (Deposits-Out) could also be to clients for special purpose loans (e.g. a car loan). Now the operation is even closer to a bank. Alternatively, the money raised by pooled funds may be used for special development.

1 - A school, church or co-operative raises funds for development
2 - A church development fund operates a complex mix of deposits and loans
3 - A business operates a larger cash management fund where clients and either direct or through a broker/agent
4 - A bank or financial institution accepts Deposits-In from Clients who are investing in bonds - from direct clients and through branches/brokers/agents
5 - A treasury department wants to keep track of Deposits-Out in the Cash Money Market
6 - A church wants to lend money to parishes or pastors for special purposes
7 - A co-operative or buying group offers its members a discount investment facility

Scenario 1

A school, church or co-operative raises funds for development

A proposal is put to parents, members that they can help by investing some money in a development fund. They will earn interest at an attractive rate and the security backed by the organisation involved. It is envisaged that there will be up to 100 depositors. The Terms will 'fixed term' with automatic rollover on maturity. The terms offered are 3 Months, 6 Months and 12 Months. Interest is paid quarterly and compounded to the principal. They have tried operating with a spreadsheet but found it has become unwieldy. Moneyman is used and they find it takes one person only a few hours per month. The accounts are always correct except where a transaction is misplaced or not entered correctly. By specifying that the maturity date is always the last day of the month, they can roll to the last day of the month and backdate transactions within the month thereby operating the system in a short space of time on one day and simplify the variables that the operator needs to think about. Withdrawals or Interest could be paid directly to the client's bank account and the standard banking EFT file (ABA file) can be uploaded to the bank using online banking software already in place for their separate payroll system or since the transactions are low then the transfers (payments) are made manually. The system is deemed not to require reporting to the tax office.

Scenario 2

A church development fund operates a complex mix of deposits and loans

Two Deposits-In ledgers are operated. One for the general development fund and one for the trust fund. The trust fund may contain bequests and be governed by special terms. This ledger is deemed not to require reporting to the tax office. The main deposit type will operate on growth fund terms. This is where the interest rate is not determined until the distribution is declared by management say every 6 months based on the performance of reinvestments. To operate, they only need to enter deposits and withdrawals, then when the distribution amount is applied each depositor gets a pro-rata portion of the distribution based on their daily balances. A revaluation is possible where each deposit in the whole growth fund can be devalued down in a recession or revalued up in a growth period. This is much like a Unit Trust where each unit is one dollar of depositor funds. However, within this same ledger, they have some deposits on special 'at call' terms where there are large deposits and attract a special rate. Because there are no fixed term deposits, this is easy to operate as they can roll the ledger to the last day of the month and then enter all transactions in one sitting and backdate deposits and withdrawals to the correct day.

The general development fund accepts deposits from parishes and members for various deposit types including 'At Call' and 'Fixed Term'. The interest rate offered may vary by deposit type. Call deposits are linked to market rates and when the Reserve Bank raises interest rates they are able to do a bulk renegotiation in one operation. Processing is day-by-day. Term deposit interest is paid on maturity and set to automatically roll-over for a new term. Letters are generated to advise when a term deposit is coming up for renewal. There is a further requirement to pay parishes a commission on any deposits that belong to parishioners/members of that parish. In Moneyman, that means they are like brokers or agents. The commission is based on a brokerage rate of say .025% and operates just like the client interest where it is based in the daily balance. To keep it simple, they will just use a brokerage report at the end of a period and use this report to manually pay the parishes. They would like depositors to be able to log in and access their own accounts and transactions and generate online statements and are considering the cost/benefit knowing that Moneyman has this ability.

The general development fund also has a loans ledger for loans to members, pastors, parishes for special purposes. One deposit type is the 'Car Loan' for pastors, another is the 'Parish Loan' and another is the 'General Loan'.

Scenario 3

Deposits-In from Direct Clients and Brokers

This is a more serious banking system for a Money Market Cash Management provider. Deposits are accepted from Direct Clients (where you are the bank/broker) and also through brokers (agents, advisers) who receive brokerage (commission). "At Call' and 'Fixed Terms' are offered. Brokerage is paid monthly by direct bank transfer and Recipient Created Tax Invoices are generated. Brokerage is typically .025% but may vary by broker. There is also a parent company that they operate 'on behalf of' and there another rate caled the master rate or 'all-up' rate which is used to determine another higher level of commission which is paid to the parent company. Depositors have online access to their accounts and can drill down to transactions or produce online statements. They can download their transactions in 'CSV' format. Brokers have similar access to all accounts under that broker. Brokers can have branches and advisers with sub-levels of access to accounts under that broker. Transactions may be imported directly into the worksheet from a Direct Entry file from the broker. Transactions and balances may be exported and sent to the broker. Besides there being a flexible reporting facility, data can also be exported for importing into other products such as Microsoft Access. This is an advanced scenario so please contact us for further information.

Scenario 4

A bank or financial institution accepts Deposits-In from Clients who are investing in Bonds - from direct clients and through branches/brokers/agents

The 'Moneyman' Bonds Module for investments from Direct Clients and through Brokers is a bonds register to suit the professional Bonds investment provider. A bond is similar to a Fixed Term investment with interest paid on the anniversary of the starting date. It provides support for the acceptance and tracking of bonds through brokers. Brokers may be provided with a secure connection for viewing their client account details. Brokerage is paid to brokers/agents. Bonds may be packaged where several bonds are treated as one deposit and then may be sold individually to split the package. There may be thousands of bonds and the system operated by one person. This is an advanced scenario so please contact us for further information.

Scenario 5

A treasury department wants to keep track of Deposits-Out in the Cash Money Market

This is sometimes called 'Loans'. The treasury department has several deposits in the Cash Money Market (the banks) and wants to keep track of them in a way where Moneyman will calculate the interest and they will compare and balance this interest to what the bank claims. There may be small differences in the way interest is rounded and the balance is accepted if very close. Both 'at Call' and 'Fixed Term' are provided for.

Special deposit types are available so that this module can be used to also keep track of investments in discounted securities by treating them as fixed deposit cash investments, not selling them and allowing them to mature at face value.

Scenario 6

A church wants to lend money to parishes or pastors for special purposes (Loans)

The church looks around for a loans system and finds they are very expensive. The number of loans is relatively small so they use Moneyman. They are content for loans to operate like a credit facility where loan installments are not fixed or can be if manually tracked since Moneyman does not track installments due or overdue. Interest is calculated on the daily balance and installments/repayments are entered as they are made. They use the 'Notes' facility to keep a free-format record of security held or the loan installment amount.

They decide to have two types of loan. The general loan and the Car Loan.

A study of their ledger shows there are 40 loans of which 30 are general and 10 are Car loans.

Scenario 7

A co-operative or buying group offers its members a discount investment facility (Deposits-In)

After checking with the appropriate authorities, they find a special niche is available, where if they keep the number of deposits to no more than 1,000, and call the interest a 'discount', and use the discount to reduce the members debtors account, then they can legally operate a deposit scheme and the members do not pay tax on the discount (interest).

To Moneyman, this is a Deposits-In ledger and operates on the same principal where interest is calculated on daily balances. At end-of-month, the interest is treated as 'paid out' within Moneyman. The interest report is used to manually enter the interest into the separate accounting system as a 'discount' as a payment against their debtors account balance. They are considering have a custom 'export' option added to Moneyman into a format that their Accounts Receivable system can import.

They need to be able to recycle or re-use old deposit numbers so that the valuable 1,000 deposit account limit is not exceeded.